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Pilot to Production

We've run pilots that never shipped

Take one AI use case into production in a fixed scope, with success measures written into the contract.

In brief

Pilot to Production is a Kalosys service that takes one AI use case with a measurable result from pilot into production in a fixed scope. Success measures are agreed up front, written into the statement of work and reported at 30, 60 and 90 days, creating a repeatable pattern for the next use case.

THE PROBLEM

Why this matters now

Many organizations have run AI pilots that looked promising and never reached production. They stalled on integration, security review, data quality or an unclear business case. Each stalled pilot adds cost and erodes confidence in the next one.

40%+

of agentic AI projects will be cancelled by the end of 2027 over cost, unclear value or weak risk controls

Gartner

60%

of AI projects without AI-ready data will be abandoned through 2026

Gartner, Feb 2025

HOW IT WORKS

Start small, prove value, then run it

A lot of organizations have AI pilots that looked promising and never made it into production. We pick one use case with a result you can measure, agree what success means up front, and take it into production in a fixed scope with those measures written into the statement of work. Then it becomes the pattern for the next one.

01 · Fixed fee

Assess

  • Shortlist use cases and choose one with a measurable KPI
  • Check data readiness
  • Confirm integration and security requirements
  • Agree success criteria

YOU RECEIVE

  • Value case with baseline and target KPIs
  • Production plan
  • Fixed-price build proposal
  • Recommendation to proceed, defer or stop

02 · Fixed scope

Build

  • Data preparation and integration
  • Build, security review and user acceptance
  • Launch
  • KPIs written into the statement of work

YOU RECEIVE

  • Working production system
  • Documentation
  • KPI reports at 30, 60 and 90 days

03 · Monthly

Run

  • Hand over into Managed AI Operations: monitoring, updates and support

YOU RECEIVE

  • Covered by Managed AI Operations

SCOPE AT A GLANCE

What's included, and what isn't

Included

  • One use case with an agreed, measurable result
  • Integration, security review and launch

Not included

  • Further use cases, which are scoped separately

Done when

The system is in production and reported against the agreed measures at 30, 60 and 90 days.

OUTCOMES

What you get

  • One working system in production
  • A measured result
  • A repeatable pattern for the next use case

IS THIS FOR YOU?

You may need this if

  • Stalled pilots
  • A process with a measurable baseline such as volume, cycle time or cost per transaction
  • An executive sponsor

QUESTIONS

What leaders usually ask

How do you choose the use case?

We look for a process with a measurable baseline, accessible data, a clear owner and an executive sponsor. The assessment ranks candidates against those criteria.

What happens after go-live?

We report on the agreed measures at 30, 60 and 90 days, and the system can move into Managed AI Operations for monitoring, updates and support.

Which AI platforms do you use?

We choose the platform that fits the use case and your environment. We can go deeper on specific technology preferences.

We've been burned by AI pilots before.

That's exactly the situation this is built for. The difference is that we agree the measure of success and the path to production before building anything, and the scope is fixed.

We want to do several use cases at once.

We can plan for several, but we recommend proving one in production first. It builds the pattern, the controls and the confidence that make the others faster.

Our team can build it ourselves.

Often they can, and we're happy to work alongside them. Where we usually help most is the last mile: security review, integration, monitoring and measuring the result.

RELATED

Often paired with

AI Data Readiness"Our data isn't ready for the AI we want to run."Agent Governance and Control"Who can stop an agent, and how fast?"AI Decision Review"Should we make this AI investment, and is it the right one?"

Not sure where to start?

Start with an AI Decision Review, or talk to us about Pilot to Production. Every engagement starts with a fixed fee and a clear recommendation.

GET IN TOUCH

Talk to us about Pilot to Production

Tell us what you are working on. A senior member of our AI team will get back to you within one business day.

Prefer to talk now? Talk to Alleria, our AI sales agent.

Last updated October 29, 2026